- Applications for funding must be led by a UCL academic, researcher or doctoral student. If a doctoral student is the lead applicant, they’ll need to name a UCL staff member as Principal Investigator (PI) on the application form. The PI will need to follow these terms and conditions.
- By using the funds, you agree to abide by the conditions laid out below and in the award letter. All projects should adhere to UCL’s Code of Conduct for Research.
- Your application must include a partnership with a company or external partner such as a charity or public health organisation. The external partner must be a legally registered entity, have been running for at least 6 months, and work in the areas to digital public health. Partner organisations do not need to be UK headquartered, but preferably should have a UK registered business. If the partner is not registered in the UK, nor has any operations or sales in the UK, the application may still be valid if the project can demonstrate a benefit to public health outcomes in the UK.
- UCL applicants must not possess ownership stakes in the partner organisation, or be employed by them.
- UCL applicants must be able to confirm that they are in compliance with UCL’s Disclosure of Conflicts and Declaration of Interest Policy and that disclosure of any potential conflicts of interest has been made on the relevant system. If you do not comply with the published policy, your application will be disqualified and any awarded funds will be withdrawn.
- This grant cannot be transferred to another organisation or UCL member of staff.
- Any changes to how you plan to spend the funds must be authorised by UCL Innovation & Enterprise (e.g. if you need an extension, or to spend money on something different to that outlined in the application). A change request process will be in operation to request changes.
- The project’s PI will be required to take part in the monitoring and reporting processes associated with the scheme and the development of case studies.
- The project PI must ensure that an appropriate collaboration agreement is in place with any partners. This must be arranged via your Department’s Research Contracts Manager.
- The PI is responsible for ensuring any person engaged, employed, or who may volunteer to work on this project (including students, postdoctoral research assistants, sponsored researchers, etc.) complies fully with the UK legislation on right to work throughout any time they are participating on the project. For example, some students will have a restriction on the number of hours they can work in one week. For more information please check the UCL HR website and/or contact your local HR team or HR Business Partner for assistance.
- The PI is responsible for ensuring the partner organisation liaises with UCL Business and Research Contracts Office to protect the value of any UCL intellectual property (IP) and signs a UCL Research Services contract if the project involves use of IP.
- Funds will be distributed using the normal UCL financial regulations and systems. All successful applicants will be issued with an award letter from the Executive Director, UCL Innovation & Enterprise or another approved signatory. This letter will provide details of the sum awarded, any specific conditions associated with the project (usually set by reviewers or the Innovation & Enterprise Funding Committee), and the project’s unique reference number. Funds will be allocated to the PI’s department and projects will be assigned a dedicated Departmental MyFinance project code.
To allow auditing and monitoring according to IAA requirements, costs should be charged directly to the dedicated account, rather than by transferring money to other accounts.
All projects will have a start and end date. No commitments can be made outside these dates. After the end date, departments will have 3 months to process invoices, etc., then the project will be shut down
Any unaccounted costs or underspends will be reclaimed for re-use within further calls.
The PI is responsible for monitoring the project’s expenditure and budget. The day-to-day management of the funds and any overspends in expenditure outside the funds awarded will be the responsibility of the PI’s department. UCL Innovation & Enterprise are not responsible for the day-to-day management of the funds. - Awardees will be required to acknowledge UCL EPSRC/BBSRC/STFC Impact Acceleration Account support in any published outcomes (including media communication) associated with the award.
