Welcome to DPH 2025! We’re excited to welcome you to Madeira for four days of engaging discussions, presentations, and networking. Below, you’ll find important information for each type of session and what is required of the speakers and their presentations/ posters/ demos.
Presentations Upload Requirements
Important: All presenters – including those for Day 0, Orals, Innovation and all other sessions (except Poster&Demos) – must upload their Powerpoint slides in advance.
- Deadline: 21 July 2025 !!!
- Platform: Google Drive link (shared via email from EasyChair)
- File naming format: SurnameofPresenter_NameofPresentation
- Folder: Your designated session folder (named after your exact session)
Day 0 – Student Day (23 July)
Day 0 is dedicated to our student participants. Each student has been allocated a 20-minute slot, which can be used flexibly depending on individual needs. This could include a 10-15-minute presentation (with or without slides), followed by Q&A and feedback from mentors and peers. Alternatively, students can use this time for a practice talk, particularly if they are also presenting during the main conference.
If you would like to present a poster, please bring a digital version only (could be your final PDF or one slide with the poster there) – we cannot hang printed posters on Day 0, however will be able to present it as you would during a traditional paper poster session.
Please make sure to upload your slides or digital posters by 21 July to ensure smooth technical setup on the day.
Main Track: Oral presentations
Each oral presentation slot is 15 minutes long (full papers & extended abstracts) – 10 minutes for the presentation, followed by 5 minutes of Q&A. Presentations must be in PowerPoint format. There are no specific design or layout requirements – you’re free to create your presentation in the style that suits you best. Please note that we do not provide templates.
The room will be equipped with Wi-Fi and power outlets, but please note:
- If you wish to include a video, it must be available online, as we do not support local multimedia playback.
- We will not provide an external sound system, so audio will play directly from the provided laptop (which you have to use!).
Please upload your slides to the Google Drive by 21 July, into the correct folder and under the correct name – see above!
🏆 Best Paper Awards🏆 will be announced during the Closing Ceremony, so we encourage you to stay until the end of the conference!
Poster presentations
The Poster & Demo session will follow a walk-through exhibition format lasting one hour. There are no formal time limits per presenter – attendees will circulate around the room and interact with you directly.
All posters must be:
- Size: A1
- Layout: Portrait
- Format: Printed (digital posters are only accepted for Day 0)
Each participant is responsible for printing and bringing their poster to the venue. We will provide poster stands and tape/ pins for mounting.
You should hang your poster by lunchtime on Day 3 (26 July) in the designated poster room (to be announced). Posters must be removed no later than 1 hour after the Closing Ceremony (by 6 PM on 26 July) – we are not responsible for the posters left out in the venue.
🏆 Best Poster Award 🏆will also be announced during the Closing Ceremony.
Demo presentations
The Poster & Demo session will follow a walk-through exhibition format lasting one hour. There are no formal time limits per presenter – attendees will circulate around the room and interact with you directly.
We will provide:
- One table per demo (no chairs)
- Power outlet and Wi-Fi
- Poster board, if requested in advance (email to i.pencheva@ucl.ac.uk !!!)
Presenters are responsible for:
- Bringing their own laptop and any additional equipment needed for the demo
- Setting up your table (and poster) by lunchtime on Day 3 (26 July), but bring delicate or valuable equipment just before the session begins, as we cannot guarantee storage or security
There are no restrictions on the presentation format. If you’d like to include a poster, one can be displayed next to your table.
🏆 Best Demo Award🏆will be announced at the Closing Ceremony.
Innovation Prize session
Each Innovation Prize pitch will last 5 minutes, followed by a 10-minute deliberation by the judging panel at the end of the session.
Pitches must be prepared in PowerPoint format. There are no specific design or layout requirements – you’re free to create your presentation in the style that suits you best. Please note that we do not provide templates. There will be Wi-Fi, but no external sound system, so any audio must be played from the provided laptop (which you have to use!).
Please upload your slides to the Google Drive by 21 July, into the correct folder and under the correct name – see above!
🏆 The winners and runner-ups of each category of the Innovation Prize will be revealed during the Closing Ceremony.
Innovation Challenge Pitches
The Innovation Challenge set up will be 10-minute presentations.
Pitches must be prepared in PowerPoint format. There are no specific design or layout requirements – you’re free to create your presentation in the style that suits you best. Please note that we do not provide templates. There will be Wi-Fi, but no external sound system, so any audio must be played from the provided laptop (which you have to use!).
Please upload your slides to the Google Drive by 21 July, into the correct folder and under the correct name – see above!
We look forward to an inspiring and interactive conference experience in Madeira. See you soon! 🌴
Contact
If you have any questions or need assistance, feel free to contact Iva Pencheva (i.pencheva@ucl.ac.uk), DPH2025 Conference Manager.
